2/14/2024 0 Comments Security email backup gmail– For legal purposes, it is possible to put an entire mailbox (or just specific emails) on “Litigation Hold”, which basically ensures that the emails can’t be deleted or modified. Even if a user deletes an email, it can, therefore, be retained in a hidden part of their mailbox for a period you specify. – Microsoft 365 provides retention policies that allow you to specify how long data (like emails) are kept in user mailboxes. Although this can help, it’s not the same as a backup that can be used to recover from accidental deletions, malicious activity, etc. – Microsoft has multiple copies of your data as part of its ‘data resilience.’ For example, if there’s an issue with one data centre or a disk fails, they can recover data from their copies. So, How Does It Handle Email and Other Data?Īlthough Microsoft 365 doesn’t automatically provide a traditional email backup, it does provide some email and data handling protections that can include aspects of email. In fact, Microsoft 365’s backup and recovery default settings only really protect your data for 30-90 days on average. Instead, the onus is on the business owner to find their own email backup solution. Most importantly, email isn’t properly “backed-up” by Microsoft. In this insight, we look at what many users think to be a surprising fact in that Microsoft 365 doesn’t provide a traditional email backup solution, and we look at what businesses can do about this.Ĭontrary to popular belief, Microsoft 365 (previously known as Office 365) is not designed as a traditional “backup” solution in the way many businesses might think of backups.
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